After reviewing options to upgrade current software or implement a new solution, Wake Forest University selected Workday for its ease of use, innovative technology, cost effectiveness, and proven higher education track record. Among its catalog of more than 1,350 customers, Workday has an industry-leading 97 percent satisfaction rating.
Workday will replace multiple separate systems, including:
All faculty, staff, and student workers will use the new system to access personal, financial, and benefits information. Human Resources and Financial Services teams will use Workday to perform all functions related to recruiting, benefits administration, data analysis, payroll, and expense management.
Workday will be available July 2, 2018, with the Budget and Planning functional area added in 2019. View full timeline »
The following lists the functional areas the University is implementing, along with the components of each category.
Human Capital Management (HCM):
The current processes will be redesigned, based on Workday’s best practice recommendations, to better support our campus community. This will result in more efficiency and accuracy, while affirming the University’s commitment to sustainability.
Faculty, staff, and student employees will have notification options and may choose what will work best for them. Individuals may use the Workday inbox, establish notifications for each action item, or receive a daily digest email that lists open items in their approval queue.
Yes; training will be offered to all faculty and staff.
In November 2016, over 80 Wake Forest faculty and staff participated in a number of sessions demonstrating the existing and planned capabilities of the Workday Student application. Provost Kersh is forming a working group to explore the future capabilities we need or require as a university in a student information system.
While the delegation will not automatically expire, users will be required to set an expiration date.
Workday will have controls in place to prevent users from delegating a task to the submitter of that task.
Yes; supervisors will be able to check a box to set up all notifications involving a particular task to go to themselves and their delegates.
The individual would change the number of requested PTO hours before submitting.
The staff member’s screen will display hours for each of their jobs, with the total hours listed at the top. Supervisors will see the total, but will only view the detailed hours for the position they are responsible for approving.
No; non-exempt staff will continue to be paid bi-weekly.
Supervisors may continue to approve timesheets bi-weekly, using the current schedule of Monday due dates.
The staff member may adjust the hours until the timesheets are locked. If the staff member resubmits a timesheet, the supervisor will receive an action item in their Inbox.
No; this will not have an adverse impact.
An overtime report can be built within Workday.
This information will be available by clicking the “Team Time” worklet.